Personalise your SMS withs data specific to the receiving client
Your variables for SMS are exactly the same as the ones used in transactional emails. The variables pull in information from the actual appointment or triggering event that caused the SMS to send.
Inserting variables is easy
Simply use the dropdown underneath the 'What should you SMS say' step as part of the SMS creation process:
👆 Remember to ensure your variable has a space either side of the brackets so you don't end up with words touching eachother.
For example:
Your appointment with [practitioner] is on [appointmentstartdate] at [appointmentstarttime].
What do the variables look like with data in them?
You can also copy paste variables from below - they are the same variables you'll find in the dropdown - except this page will show you exactly what those variables will look like when filled with data.
Use these links to the skip to the variable you're looking for:
👣 Patient details
[patientfirstname]
this is used to display your patient's first name (if you have a preferred name set in Cliniko, it will display the patient's preferred name)
e.g: Joe
[patientactualfirstname]
if you have a preferred name set in Cliniko, this will not display the preferred name, but instead the actual first name.
e.g: Joseph
[patientemail]
this is used to display your patient's email address
e.g: [email protected]
[patientaddress]
this is used to display the patient address - note we only display 'line 1' of the address (street number and name) for security and privacy reasons.
e.g 123 Sydney Street
📆 Appointment details
[appointmenttype]
this is used to display your patient's appointment type
e.g: Initial Consultation
[appointmentcategory]
this is used to display your patient's appointment category
e.g: Chiropractic
[appointmentstart]
this is used to display your patient's Appointment start date and time (time is displayed in your businesses timezone).
e.g Friday, 24 May 10:45am
[appointmentstarttimezone]
this is used to display your patient's Appointment start date and time including the businesses timezone.
e.g Friday, 24 May 10:45am (AEST)
[appointmentstartdate]
this is used to display your patient's Appointment start date only, without the time.
e.g Friday, 24 May
[appointmentstarttime]
this is used to display your patient's Appointment start time only, without the date.
e.g 10:34am
[appId]
this is used to display the appointment ID
e.g 12345678
🩺 Practitioner details
[practitioner]
this is used to display your patient's Practitioner's full name
e.g Meredith Davies
e.g, if wanting just the practitioner's full name:
[practitioner, fallback=Your Business Name]
*Replace with your business name
e.g, if wanting the practitioner's full name and your business name
[practitioner, fallback=Reception] @ Your Business Name
*Replace with your business name
[practitionerfirstname]
this is used to display your patient's Practitioner's first name
e.g Meredith
[practitioneremail]
this is used to display your patient's Practitioner's email address as it is set up in Cliniko
e.g [email protected]
📍 Business details
[business]
this is used to display your Business name
e.g Peptalkr Clinic
[businessdisplayname]
this is used to display your Business display name
e.g Peptalkr Clinic Wooloomooloo
👉 In your Cliniko 'business settings' you can set both a Business name and a Business display name. This variable allows you select which to reflect in your emails.
[businesscity]
this is used to display your Business's city/suburb
e.g Wooloomooloo
[businessaddress]
this is used to display your Business address as has been set in Cliniko business settings
e.g 123 Fake Street, Fakeville, NSW 2000
[businessreplyemail]
this is used to display your Business email address as has been set in Cliniko business settings
e.g [email protected]
[businesscontactinfo]
this is used to display your Business contact information as has been set in Cliniko business settings
e.g
Phone - 02 000 000
Fax - 02 111 111
[receptionemail]
this is used to display the reception email you have set on the Settings page
🔗Links & forms
[bookinglink]
Cliniko Online Booking Link
this is used to display the link to your online bookings if you have set one on the Settings page.
[primarynpform]
Peptalkr Intake Form Link
this is used to display the link to your primary new patient form that was created by Peptalkr.
If you have multiple intake forms or use an external form system - do not use this variable. Just paste the relevant form URL into your SMS content directly. You can find your Peptalkr form URLs on the forms tab of your account.
[feedbackform]
Peptalkr Feedback Form Link
this is used to display the link to your primary feedback form that was created by Peptalkr. If you have your own NP form link, do not use this variable and just paste your link in directly.
If you have multiple feedback forms or use an external form system - do not use this variable. Just paste the relevant form URL into your SMS content directly. You can find your Peptalkr form URLs on the forms tab of your account.
[cancellationlink]
Cliniko Appointment Cancellation Link
This is used to cancel the appointment that triggered this message. It will only work when you use the following trigger types:
Before the appointment
When an appointment is created
After an appointment is marked DNA
[telehealthlink]
Cliniko Telehealth Appointment Meeting Link
This is used to provide the link to the telehealth appointment. It should only be used in triggers that relate to telehealth appointment types.
[emailunsubscribe]
Marketing Email Unsubscribe Link
If you have selected 'This is a marketing email' during the trigger building process, then, by law you need to include an unsubscribe link.
👉 To make your link look pretty add some text or a button to your email then use the hyperlink button/field where you'll paste in the variable - e.g. [unsubscribelink]
The following variables have been removed from Peptalkr. Why? Read here.
[patient]
this is used to display your patient's full name.
e.g: Joe Bloggs
[patientlastname]
this is used to display your patient's last name
e.g: Bloggs